DAIS - Digital Archive of the Serbian Academy of Sciences and Arts: Item lifecycle

Submitted item

After depositing, a submission will be added into a pool of submitted items, to wait for a repository manager to approve, edit or reject it. At this stage, it will not be available to any users except repository managers.

Submission under review

It is the task of repository managers to verify whether submissions meet the required metadata quality and whether the deposited files meet the basic technical requirements. A repository manager can return a submission to depositor describing the necessary changes. This step may be repeated, if necessary. Repository managers can also correct and add metadata and set up access restrictions, if required. Once approved, the submitted item becomes a published item.

Published item

Every item as soon as it is created obtains a permanent URL, which should be used for referencing and citing. Published items may be searched and browsed. Metadata of all items are submitted to search engines and are available through the OAI-PMH protocol. Bitstreams of public submissions are also available through the OAI-ORE protocol.

Modifying a Published item

It is possible to correct and add the metadata in published items. Bitstreams can be edited or replaced only exceptionally – e.g. in case it is necessary to convert a file to a different format to ensure the continuity of access or to replace a scanned no-OCRed text with an OCRed file. Only repository managers can make changes to the metadata and bitstreams of the published items, but users are free to submit suggestions. All suggestions are also evaluated on a case-by-case basis.

Deleting a Published item

Anybody can request deletion of published data (bitstreams) through the feedback form or by sending an e-mail to a repository manager. Such requests will be evaluated on case-by-case basis. However, content may be permanently removed from the repository only in exceptional circumstances. See Preservation policy

Submitting multiple versions of an item

In case a resource has multiple versions, each of them should be submitted as a separate item. The old and new versions are connected by the repository manager. If they do not want to create a new version manually, contributors may send the necessary information and files to repository managers, who can clone and modify an existing record to create a new submission.

Restricted items

Although it is technically possible to restrict access to metadata, in DAIS, this option is used only exceptionally. Currently, all metadata in DAIS are publicly available. On the other hand, access to some bitrstreams must remain restricted due to copyright and other legal limitations. For the same reason, some items will be publicly available only after the expiration of an embargo period.